Jobs, News

VSA: Archive/Storage Project Advisor

Posted on 12 January 2023

Put your archive management and volunteer coordination skills to the test, by designing and implementing a storage management system and encouraging/supporting volunteers to help input records dating back 60 years that tell the story of Kiwis volunteering across the globe. Join our team and help us show how volunteering plays a critical role in developing countries.  

VSA have a two-month fixed-term full-time position starting in Feb 2023

Ko wai mātou – Who are we  

Te Tūao Tāwāhi - Volunteer Service Abroad (VSA) is New Zealand’s largest and most experienced volunteering agency working within international development. We partner with businesses, governments and organisations located here and abroad to send volunteers on overseas assignments. Our volunteers share their skills, experiences, and knowledge directly with local people and communities to make real, sustainable change.   

Our vision for a world with thriving communities, both locally and across the wider Pacific, starts internally with a thriving workplace. At VSA your contribution will be valued as we work, learn, and understand together. Your mahi for VSA can create new opportunities for people that will ripple across communities for generations to come.  

Te āhua o Te Tūrunga – The nature of the position  

You will work on the VSA Archive/Storage Project as part of our 60-year Annviseary Project managed by our Marketing and Communications Team. This role focuses on three elements; first a process to record physical historical records into our storage management system, engaging the help of volunteers; two review our digital storage of imagery and write guidelines for staff; and thirdly during this process identify significant story content that would support VSA in engaging the public with its rich history. 

Our Archive/Storage Project Advisor will understand information management systems and be able to create guidelines for physical and digital information. They will also have great relationships and project management skills to train and engage volunteers to help with the project. You will work with the Marketing and Communications team to identify historic content that will contribute to a 2023 campaign celebrating 60-years of VSA volunteers. 

Ngā tino Pūkenga/Wheako – Essential skills/experiences for the role   

We are looking for someone that believes in the value of history and enjoys creating management processes to support celebrating that history. 

As our Archive/Storage Project Advisor you will ideally:  

  • Have a tertiary qualification in Museum Studies or specialist training in archival, information or records management. 
  • Highly organised, disciplined, resilient, and capable of managing a wide range of competing priorities while remaining composed. 
  • Experience in archive management and using online Content Management Systems in addition to a working knowledge of MS Office programmes. 
  • Proven experience in project coordination, developing instructions, training others and coordinating a group of people, ideally volunteers. 

Te tono – How to apply:  

To join us, we encourage you to apply via Seek.co.nz. Please submit your application with a cover letter and CV by Monday 23 January. We will be reviewing applications as they come in so encourage you to apply early.  

You can view the job description for this role above

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The salary for this role is between $64,600 and $76,000 pro-rata depending on skill and experience. 

This role is Wellington-based. We are open to discussing flexible working arrangements. 

If you would like to know more about this role or VSA, or have any questions about applying, please feel free to reach out to us at careers@vsa.org.nz 

(You can also apply by emailing your application to careers@vsa.org.nz)